Annual Meeting & Conference Management
DETAILED DELIVERY, FOCUSED APPROACH
Client Stress
Navigating Hybrid Logistics, Global Audiences, and Sky-High Expectations.
A
professional organization faced the daunting task of organizing its Annual
Meeting in a post-COVID world, blending virtual and in-person attendance. With
nearly 1600 attendees, including 300 virtual participants, and the need for
translation into three languages, the complexity of the event required
meticulous planning and execution. The challenge was to manage these diverse
logistics while maintaining high engagement and satisfaction among
participants.
Our Strategy
High Stakes, Handled.
WSS implemented a multifaceted approach to manage the professional organization's
Annual Meeting. Our team handled all aspects of the conference, from
coordinating virtual and in-person logistics to providing translation services
in three languages. We ensured seamless integration of virtual attendees with
their in-person counterparts, fostering an inclusive and interactive
environment. Our strategic planning encompassed everything from registration
and session management to technical support and post-event follow-up, ensuring
nothing was overlooked.
The Successful Outcome.
Record Attendance, Real Engagement, and Lasting Impact—With Profitability to Match.
Despite the
challenges posed by a post-COVID environment, the professional organization's
Annual Meeting saw nearly 1600 in-person attendees, with a significant virtual presence as well.
WSS's comprehensive management ensured the event ran smoothly, and participants
in all three languages felt equally engaged and supported. Not only did the
conference approach 2000 attendees, but it also turned a profit,
demonstrating the financial viability of our approach. Western Skies Strategies
continues to manage all aspects of the conference, ensuring its success year
after year, and solidifying its reputation as a premier event in its field while ensuring profitability for the organization.
